What corporate retreats cost: four examples
Here is what the calculator shows for four common retreats. Totals include lodging, meals, experiences, meeting space, ground transportation, taxes, service and our planning team.
Executive offsite
12 leaders, 2 nights, luxury lodge in the US, shoulder season, mostly meetings
About $37,000
$3,060 per person
Company retreat
50 people, 3 nights, upscale resort in the US, shoulder season, balanced agenda
About $160,000
$3,200 per person
All-hands retreat
150 people, 3 nights, comfortable venue in the US, off season, shared rooms
About $298,000
$1,990 per person
Incentive trip
40 people, 4 nights, luxury resort in Mexico or the Caribbean, mostly experiences, flights included
About $274,000
$6,840 per person with flights
What goes into a retreat budget
The calculator uses the same categories as a Wilder proposal, with averages from retreats we plan every year.
Lodging
Usually the largest line. Venue level, season and destination set the nightly rate, and shared rooms lower the cost per person.
Meals
Breakfast, lunch and dinner each day, plus a welcome reception and drinks. Private dinners and chef experiences are often the highlight.
Team experiences
Guided adventures, workshops and activities that bring a team together. A balanced agenda leaves room for both work and play.
Meeting space and A/V
Plenary and breakout rooms, screens, sound and coffee breaks. Sales kickoffs and executive offsites usually need more.
Ground transportation
Airport transfers and transport to every experience, so no one is renting cars or waiting on rideshares.
Every line includes taxes, service charges, gratuities and Wilder’s planning and on-site team, so there are no surprises.
Retreat budget FAQ
How much does a corporate retreat cost per person?
Most Wilder retreats run $750 to $1,500 per person per day, depending on the destination, venue, season, group size and experiences. Flights are extra.
How accurate is this estimate?
It’s a realistic starting point based on averages from the retreats we plan. Exact costs depend on your dates and venue, and your proposal spells out every line.
How can we lower the cost?
Travel in shoulder season, choose a destination within driving distance, share rooms or shorten the trip by a night. We’ll show you the trade-offs in your proposal.
Do group size and nights change the cost per person?
Yes. Fixed costs like meeting space, A/V and facilitation are spread across more people in larger groups, so the cost per person usually drops as the group grows.
Are flights included?
Only if you turn them on. Many companies have attendees book their own flights, and we coordinate arrivals and transfers either way.
What is included in the estimate?
Lodging, meals and drinks, team experiences, meeting space and A/V, and ground transportation. Every line includes taxes, service charges, gratuities and Wilder’s planning and on-site team. Flights are added only if you turn them on.
How much does a retreat for 50 people cost?
A 3-night retreat for 50 people at an upscale US venue in shoulder season comes to about $160,000, or $3,200 per person. Choosing a drive-in destination, sharing rooms or traveling off season can bring that down.
Planning the rest? Read our guide to planning a corporate retreat, browse retreat destinations or see how we plan executive offsites.
Ready for a real number?
Tell us your goals, group size and timing. We’ll send a custom proposal with destination, agenda and pricing built around them.
What happens next
- 1
Share your brief
Two minutes. Goals, group size and timing.
- 2
Talk with a Wilder expert
Pick a time for a discovery call about the business challenge behind the offsite.
- 3
Get your custom proposal
Destination, agenda and pricing built around your goals.
“Wilder transformed our entire company retreat in Vail from a standard corporate offsite into a deeply restorative adventure. Our team left the mountains feeling truly connected and inspired for the year ahead.”
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