Wilder Retreats Privacy Policy

At Wilder Retreats, trust is the foundation of every retreat we plan. This policy explains how we collect, use, share and protect information from our website visitors, newsletter subscribers, clients and retreat attendees.

1. Information We Collect

We collect the information we need to respond to you, plan your retreat and share relevant updates. This includes:

• Newsletter Signups: Your name and email address when you subscribe to the Wilder Brief or other Wilder emails.

• Proposal and Contact Forms: The details you share when you request a proposal or contact us, such as your name, company, work email, phone number, budget, group size, dates and retreat goals.

• Client Information: Contact details, billing information and retreat objectives.

• Attendee Information: Through our private registration microsites, we collect names, contact info, flight details, dietary requirements and accessibility needs.

• Technical Data: Cookies, IP addresses and similar data collected by our website analytics and advertising tools, used to understand how the site is used and to measure our marketing.

2. How We Use Your Data

We use your information to respond to your requests, plan and run retreats, and market our services. Specifically, we use it to:

• Respond to proposal requests and follow up about your retreat.

• Send newsletters, retreat ideas and other marketing emails. You can unsubscribe at any time (see Section 7).

• Run, target and measure our paid advertising campaigns.

• Coordinate airport transfers and lodging blocks.

• Customize menus and itineraries.

• Provide real-time updates about retreat schedules or emergencies.

• Make sure international attendees have the documentation they need for pre- and post-retreat stays.

• Improve our website and services.

3. Data Sharing & Disclosure

Wilder Retreats does not sell your personal information. We share data only with:

• Retreat Partners: Hotels, transportation providers and event vendors that help deliver your retreat. They are contractually obligated to use your data only for the service they provide.

• Service Providers: Tools that run our website, email and marketing, including HubSpot (forms, email and contact records) and Google (including Google Tag Manager, analytics and advertising tools). These providers process data on our behalf.

• Legal Requirements: When required by law, or when needed to protect the safety of our clients and attendees.

4. International Data Transfers & Compliance

Because Wilder Retreats often coordinates logistics for a global workforce, we follow these standards for international data handling:

• GDPR (EU/UK): For retreat attendees based in the European Union or United Kingdom, we process data as needed to deliver the retreat your employer has contracted with us (contractual necessity). For marketing emails to EU and UK contacts, we rely on your consent or, where the law allows, our legitimate interest in contacting business professionals about relevant services. You can withdraw consent or object to marketing at any time. Data transferred to the U.S. is protected by standard contractual clauses or equivalent safeguards.

• CCPA (California): California residents have the right to know what personal information we collect, to request its deletion and to opt out of any sale of their data. We do not sell personal information. To make a request, email info@discoverwilder.com.

• Do Not Track: Some browsers send Do Not Track signals. Because there is no common standard for these signals, our site does not currently respond to them. You can manage cookies through your browser settings.

• Data Minimization: We only collect the data we need, and we do not keep extra copies of sensitive documents once they are no longer needed for your retreat.

5. Security Standards

We protect your data with reasonable safeguards. Our registration microsites run on secure infrastructure with encryption at rest and in transit, and access is limited to the Wilder team members managing your event.

6. Your Rights & Data Retention

You have the right to review, update or request the deletion of your personal information at any time. Once a retreat is concluded and final billing is settled, we remove sensitive attendee data (like medical needs or passport copies) from our active systems unless the client asks us to keep it for future planning.

We keep newsletter and marketing contacts until you unsubscribe or ask us to delete your information. We keep proposal requests and client records for as long as needed to manage our relationship with you and meet legal and accounting requirements.

7. Unsubscribing From Emails

Every marketing email we send includes an unsubscribe link at the bottom. Use it to stop marketing emails or update your email preferences. You can also email info@discoverwilder.com and we will remove you. Unsubscribing will not stop messages about a retreat you are actively planning or attending.

8. Changes to This Policy

We may update this policy from time to time. The effective date above shows when it was last changed.

9. Contact Us

Questions about this policy, or want to make a privacy request? Email us at info@discoverwilder.com. Wilder Retreats, Inc.